Facility Rental Information and Fees

Once you’ve visited us and looked at the space or spaces you’re interested in, we’ll provide a specially tailored proposal with all estimated fees. Be sure to ask about the benefits of Museum Membership. Evening rentals are only available to Energy Circle Museum Members.

Rental Fees 2017

To reserve the space(s) and date(s) you would like for your event, we must receive a deposit by check or credit card. Contact Carey Behrends for details.

Auditorium, Chaparral Gallery & Café Area

  • Includes use of the Auditorium, Chaparral Gallery, and Café Area and adjoining Terrace.
  • Capacity :  250 Circulating | 200 Standing Reception | 160 Seated Dinner
  • Daytime Rental – 10:00 a.m. – 5:00 p.m.
  • Evening Rental – 5:00 p.m. – 12:00 a.m. (Must be an Energy Circle Museum Member)

Board Room

Our intimate 12-seat Board Room is ideal for small receptions, small meetings or breakout sessions. Additional seating can be added.

Café Area & Terrace

The Café & Terrace offers excellent semi-private space options for intimate events in a setting that meshes glamor with rustic oil patch charm. Indoor and outdoor seating accommodates up to 50 guests seated or 100 reception style.

The interior room features natural light from the wall of windows; and the exterior terrace & patio also offers a spectacular view of the oil patch with a backdrop of the handsome skyscape of downtown Midland.

Museum Grounds

The Museum Grounds lends itself well to parties and events. One picnic area is adjacent to the Santa Rita #2 (directly east of the primary parking lot).  Another is the covered picnic space near the parking lot in the Back-Forty “Oil Patch” exhibit area.

Both covered picnic areas are available for daytime use. Electricity, lights, and restroom facilities are not available.

  • Reserved Rental – 10:00 a.m. – sundown

Entire Museum

  • Evening Rental – 6:30 p.m. – 11:30 p.m. (Must be an Energy Circle Museum Member)
    • Capacity :  2,000 Circulating | 1,000 Standing Reception | 160 Seated Dinner
    • Guests may enjoy a self-guided tour of the exhibit spaces while attending your special
    • Guided tours may be booked with at least a two-week notice
    • Complete access to all exhibit galleries would be allowed during this exclusive rental.
    • Auditorium space with all its amenities will be available for your engagement.

Auditorium, Entire West Wing & Lobby

  • Evening Rental – 5:00 p.m. – 12:00 a.m. (Must be an Energy Circle Museum Member)
    • Includes the Mineral Gallery, Special Exhibition Gallery, Abell Family Gallery, Chaparral Gallery, Auditorium, along with the Café Area and Terrace.

Auditorium

The Petroleum Museum is the perfect destination for corporate events, conferences, and team building activities. Our Auditorium offers existing AV infrastructure which is available to enhance the experience with multiple opportunities for branding and the projection of custom content. The 200 theater-style setup can be used for general sessions, lectures, private screenings, and panel discussions. The Auditorium provides flexible options for receptions or meetings for up to 160 seated dinner guests. The Auditorium provides a versatile setting for your event.

  • over 3,000 square feet
  • built-in AV/projection & sound system
  • caterer’s prep kitchen
  • adjacent to patio
  • overlooks oil patch display
  • direct access to Museum galleries

Capacity:

  • 160 dinner seating
  • 200 auditorium seating
  • 120 classroom seating
  • 50 board seating
  • 200 standing reception

 

Exclusive After-Hours Entertaining Opportunities

Energy Circle Members may host private gatherings in the Museum’s celebrated exhibit galleries.  An additional special seating fee may be required for certain galleries.  Let us know how we can help bring your ideas to life.

Mineral Gallery

Private dining inspired by the natural beauty of the Museum’s minerals is our newest offering. Entertain your most elite guests amidst our dazzling array of geological and mineralogical specimens. This setting lends itself well for a fashionable cocktail party.

Permian Sea

A privileged few will be able to dine in this exclusive setting.  The setting allows for an intimate dinner or cocktails for those on your most distinguished guest list.

Boom Town

Wander back to yester-year for a one-of-a-kind reception and dinner in the middle of Main Street in our boom town. Watch out for the trucks!

Amenities

The Museum has a limited number of tables and chairs available.

  • 200  Chairs
  • 20   #1 Rectangular 8 ft. x 3 ft.  tables
  • 8   #2 Rectangular 8 ft. x 3 ft.  tables
  • 10  #3 Utility-grade rectangular 8 ft. x 2.5 ft. tables —need to be covered.
  • 1   Rectangular 5 ft. x 2.5 ft. table
  • 20   Round 5 ft. tables
  • 10   Round 3 ft. bistro tables
  • 2   Bartops ($25 rental fee / each)
  • 2   Outdoor gas pole heaters ($50 rental fee / each)